OPEN CALL - Administrative Assistant

The Los Angeles Forum for Architecture and Urban Design is looking for a part-time Administrative Assistant for approximately 20 hours/month. The schedule is relatively flexible, WFH/remote with the exception of monthly board meetings on the first Tuesday of each month, from 7 PM to 9 PM, and events.

We are an independent nonprofit organization that instigates dialogues on design and the built environment through public programming, exhibitions, and publications. Since 1987, we have engaged architects, artists, designers, urban thinkers, and the public in critical discourse about the role of architecture and design in the diverse and evolving city of Los Angeles with implications that extend globally.

An Administrative Assistant position with the L.A. Forum is a great way for early career designers, architects, and students to be introduced to the Southern California Architecture and Urban Design community.

Administrative Assistants report to the President and Vice President and are responsible for providing administrative support to Board members. These duties include but are not limited to the following:

DUTIES AND RESPONSIBILITIES

GENERAL ADMINISTRATIVE DUTIES

• Assist Executive Committee members with administrative duties as needed

• Assist VP of Membership in maintaining accurate membership records

• Retrieve and distribute incoming postal mail

• Provide training to volunteers, interns, and assistants, as needed

• Order office supplies and monitor inventory

• Produce mailing labels and reports

• Manage general email correspondence

• Assist Information Committee with the writing and distribution of our bi-weekly newsletter/DLA

• Take attendance and minutes at monthly board meetings

OPERATIONS

• Develop and maintain inventory of storage, archives, and office supplies when needed

• Facilitate event registration, execution, and membership/event attendees’ demographic and contact data collection in coordination with Membership Committee

• Coordinate volunteer and exhibition assistant schedule and tasks

• Supervise exhibition assistants and volunteers during exhibition hours/events 

INFORMATION

• Update and maintain mailing lists (Mailchimp.com)

• Update website as needed with VP of Information and President

• Update and maintain social media accounts (Facebook, Instagram, Twitter, etc.) with Information Committee

DEVELOPMENT

• Help manage and organize membership database

• Collect demographic information for grants

• Be knowledgeable of membership and sponsorship criteria and assist donors with the donation process

FINANCE

• Manage PayPal and Square accounts and provide payment reports as needed

REQUIRED QUALIFICATIONS

• Demonstrate strong written and oral communication skills

• Demonstrate ability to work independently and on a team

• Familiarity with Adobe Creative Cloud applications (Photoshop, Illustrator, InDesign, etc.)

• Familiarity with Google Workspace applications (Docs, Sheets, Slides, etc.)

• Ability and willingness to work some early mornings, evenings, and weekends

• Ability to attend monthly board meetings and events throughout Los Angeles

SUPPLEMENTAL QUALIFICATIONS

• Experience working for a non-profit organization

• Basic HTML and CSS knowledge

• Familiarity with Mail Chimp

COMPENSATION

Administrative Assistants receive $18.50 per hour.  

There is a time commitment of approximately 20 hours per month.

NEW ADMINISTRATIVE ASSISTANT OPEN CALL

Candidates are to email a statement of interest and their CV to:  

Roberto Paz executive@laforum.org 

El Larson vicepresident@laforum.org

Candidates that proceed to the second stage of consideration will be asked to provide letters of recommendation.  

Statement of Interest is due by October 18th before 9pm PST.

We look forward to hearing from you.